Admin building at the Lambert Campus, green grass, oak trees

Employment at Pacifica Graduate Institute

Pacifica is an accredited graduate school offering degree programs in the fields of Psychology, Mythological Studies, and Humanities. We are located in between the foothills and the Pacific Ocean a few miles south of Santa Barbara. Pacifica offers a full benefits package including medical, dental, vision, LTD and retirement plans. If your qualifications meet our current needs, please send your resume to the email address listed below. No faxes or phone calls, please.



Adjunct Faculty Positions

Pacifica Graduate Institute welcomes Adjunct Faculty applications for each of these graduate programs:

  • Clinical Psychology
  • Counseling Psychology
  • Depth Psychology
  • Depth Psychotherapy

Appointment by quarters and by academic years vary by program. Qualifications reflect the course content, delivery method, and any applicable licensing standards.

For more information please contact the Department Chair of the department in which you are interested.


Staff Positions

 

Chief Financial Officer

Summary:  Responsible for all financial and fiscal management of Pacifica Graduate Institute, including supervision of the Director of the Business Office/Controller and Director of Financial Aid Office. Provide leadership and coordination in business planning, accounting, budgeting, reporting, and financial aid.  Share in the supervision of certain nonacademic, non-financial department supervisors as assigned. Serve as an effective Institutional Management Council member.

Essential Duties And Responsibilities

  • Supervise the operational and policy activities of the Business Office and Financial Aid Office to meet institutional goals.
  • Supervise the Staff Directors team with:
    • Planning in coordination with the Business Office.
    • Managing a departmental team in execution of job responsibilities in accordance with Pacifica policies
    • Evaluation and review of all departmental staff
  •  Establish and maintain effective working relationships with all staff, helping to identify needs and implementing a full range of business solutions.
  • Confer with and advise the President and Board of Trustees as needed, on all business and financial issues affecting Pacifica including revenue generation, capital resources, and debt management.
  • Develop and direct the implementation of strategic business plans, programs, projects, and systems.
  • Ensure compliance and reporting with all local, state, and federal budgetary reporting requirements and laws and regulations including but not limited to, DOL, DOE and, WASC.
  • Prepare and coordinate the preparation of all financial statements, financial/budget reports, special analyses, and informational reports as required.
  • Develop, implement and update finance, accounting, billing and auditing procedures.
  • Supervise establishment and maintenance of appropriate internal control safeguards.
  • Ensure that all financial records and systems are maintained in accordance with generally accepted auditing and accounting standards.
  • Financially manage Pacifica’s ESOP, including preparation of all related financial statements and documents, coordinate with Pacifica’s ESOP counsel, and communicate with Pacifica’s ESOP stock appraiser and ESOP regulatory agencies and Pacifica’s ESOP trustees.
  • Assist in obtaining and procuring all necessary licenses and insurances.
  • Analyze all financial data and effectively guide and direct budget managers in the construction and execution of departmental budgets.
  • Analyze financial data to pinpoint potential weak areas and assist executive management in problem-solving to strengthen.
  • Establish and implement short-and long-term departmental goals, objectives, policies, and operating procedures.
  • Ensure that the Pacifica receives the best return on liquid assets and investments.
  • Maintain excellent working relationships with outside agencies needed for financial progress and security, including banking institutions, and serve as an effective financial ambassador for Pacifica.
  • Oversee annual audit process and external reporting.
  • Provide the financial implementation to fulfill Pacifica’s mission.
  • Communicate regarding financial matters with vendors, insurance brokers, and others.
  • Consult with CEO and Chancellor on creation and implementation of new innovative business ventures for Pacifica, and advise on relationships with other entities involved.
  • Collaborate with Human Resources on benefit strategies including, but not limited to, health plan and 401K plan thus providing the most competitive packages for the organization’s employees.
  • Prepare and/or assist counsel in preparing contracts.
  • Execute all other duties as assigned including committee work and special projects.

Supervisory Responsibilities

  • Supervise Directors of Business and Financial Aid offices.
  • Supervise assignment of tasks and daily duties to achieve departmental goals.
  • Supervise evaluation all aspects of staff performance and filing necessary documents.
  • Participate in hiring decisions and recommend discharge when appropriate.
  • Share oversight of other department supervisors as a member of the Internal Management Council.

Qualifications

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above and below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We seek someone with integrity and the ability to articulate clearly our financial status.  The best candidate will be able to explain risks, potential consequences and ‘red flag’ alerts from a short and long-term perspective.  Strong organizational, administrative, time-management, analytical, and listening skills are required.  Excellent verbal and written communication skills combined with the ability to exercise sound, experienced, and independent judgment while motivating staff to produce quality work within prescribed deadlines is essential.

Education and/or Experience

  • CPA and/or CFP certification preferred.
  • 5-10 years of progressively responsible management experience.
  • 5-10 years of CFO experience required, preferably in an academic setting.
  • Public speaking experience.
  • Familiarity with Depth Psychology and willingness to continue to learn, a plus.
  • Working knowledge of how an ESOP operates, or a willingness to learn.

Computer Skills

  • PC literate; MS Office Suite
  • PowerCampus & FilemakerPro software preferred.
  • MAS90, AccPac, Quicken, QuickBooks.
  • Knowledge of ADP software
  • General office equipment.

Application Procedure: Submit a cover letter, resume, and three professional references to hr@pacifica.edu or to the HR Departmen


Practicum Coordinator for M.A. Counseling Department

Summary: Provide administrative support to the Director of Counseling Training and Counseling Practicum Associate for 2 Tracks of students.

Essential Duties and Responsibilities:

  • Manage all administrative duties for the Practicum office.
  • Create and maintain all practicum files for all students.
  • Create and maintain all practicum forms and documents.
  • Review, monitor all student practicum paperwork; contacting students to advise of corrections needed.
  • Maintain up to date data entry of all student paperwork.
  • Track student progress and paperwork and respond to student inquiries.
  • Review practicum paperwork and track for completion.
  • Monitor and maintain student Practicum Log of Hours submitted quarterly and track for completion.
  • Monitor and maintain quarterly Counseling supervisor evaluations.
  • Monitor liability insurance and affiliation agreement date expirations for each student.
  • Monitor personal therapy hours for each student.
  • Follow-up and Track students who need corrections to their practicum paperwork.
  • Track and monitor Leave Of Absence and Deferral students related to practicum.
  • Provide updates of student progress via Rosters for each track and year of practicum status (360+ students) to Counseling Practicum Associates.
  • Run reports to track students’ progress with their practicum site and advise the student of any missing paperwork.
  • Inform Director of Counseling Training and Counseling Practicum Associates of student progress.
  • Communicate with students daily via email or telephone to answer any questions
  • Pull files for alumni and provide requested practicum documentation
  • Organize and store student practicum files.
  • Advise students about practicum requirements including detailed paperwork
  • Coordinate Comprehensive Oral exam Preparations.
    • Coordinate Oral Examiners luncheon.
    • Prepare materials for Oral Exams in consultation with Director of Counseling Training and Counseling Practicum Associates.
    • Correspond with all examiners regarding meals, etc.
    • Coordinate room set-up and equipment needs with housekeeping and AV technician.
    • Organize, distribute and collect materials on Oral Exam days.
    • Assist in creating legal contracts for core and adjunct faculty regarding oral exams
    • Assist in creating schedule grid of students and examiners for oral exam dates

Required Knowledge, Skills, Abilities:

  • Bachelor’s degree required.
  • 5-8 years of progressively responsible admissions work.
  • PC literate; MS Office (including Word and Excel).
  • PowerCampus preferred.
  • FileMakerPro preferred.
  • PC literate; MS Office (including Word, Outlook, and Excel)
  • General office equipment
  • Power Campus preferred
  • Specialized Database experience preferred
  • Online learning experience (D2L)
  • Practicum Database Filing System
  • Joomla Web Platform Experience
  • Ability to read and comprehend complex instructions, correspondence and data; strong organizational, administrative, and time-management skills; strong verbal and written communication skills; ability to identify issues and creatively problem-solve on a variety of issues; effective presentation and interpersonal skills; and strong ability to exercise sound and experienced judgment based on a thorough knowledge of all programmatic issues. Possess the ability to work with supervision and the ability to self-start and also work collaboratively with other departments and staff.
  • General office equipment.

Application Procedure: Submit a cover letter, resume, and three professional references to hr@pacifica.edu or to the HR Department.


Admissions Manager

Summary: Under the general supervision of the Senior Director of Admissions, the Admissions Manager will perform functions critical for reaching departmental goals and will work closely with internal and external clients to plan, promote, and coordinate activities for the Office of Admissions.

Requirements:

  • Excellent interpersonal, communications, public speaking, and presentation skills.
  • Exceptional oral and written communication skills.
  • Ability to handle multiple tasks and work effectively, independently, and efficiently with tight time constraints.
  • Organize internal, external, and virtual Admissions Events, such as applicant interviews, open houses, information sessions, receptions, and special events.
  • Schedule and provide campus tours, as necessary.
  • The point of contact for event scheduling and promotions, contract coordination, and communication amongst internal and external clients and stakeholders; provides coordination and direction of staff for events; evaluates issues; researches alternative solutions; and provides recommendations.
  • Develop promotional copy for email campaigns, print mailings, website landing pages, and social media posts.
  • Coordinates all marketing communication including displays, print and social media communications and Audio/Video requests.
  • Establish and maintain scalable processes that ensure best practices for Office of Admissions campaigns and lead management.
  • Performs professional research and analysis related to admissions activities, effectiveness, and business impact; researches industry standards, trends, best practices, and emerging technologies; designs and prepares reports.
  • Works with department budget manager to ensure charges and billing are accurate and executed; manages the purchase and inventory of promotional items.
  • Performs other duties as assigned.

Supervisory Responsibilities

  • Supervise Admissions team support staff, the Admissions Assistant, and work-study students.

Qualifications

  • Must be able to work onsite at our campuses in Santa Barbara County.
  • Ability to work a varying schedule to include evenings, weekends, extended hours and occasional holidays when needed.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

  • Bachelor’s degree required; Master’s degree preferred.
  • Minimum of three years’ experience in event planning, promotions or closely related field.
  • Proficient in Microsoft Excel, Word, and Powerpoint.
  • Experience with CRMs (i.e., Hubspot and Salesforce), event registration software (i.e., Eventbrite), SurveyMonkey, and DocuSign are strongly desired.
  • Proven experience developing social media promotional campaigns on popular social platforms, such as Facebook, Twitter, and Instagram.
  • Experience working in an academic environment is preferred.

Application Procedure: Submit a cover letter, resume, and three professional references to hr@pacifica.edu or to the HR Department.


Admissions Advisor

Summary: To directly communicate Pacifica’s mission and vision to potential students, applicants, and matriculated students in an effort to recruit and manage the admissions and application procedures for Pacifica’s masters and doctoral program and to assist the Senior Director of Admissions as requested.

Essential Duties and Responsibilities:

  • Communicate with prospective applicants regarding the degree programs.
  • Provide information to prospective applicants and applicants regarding all of Pacifica’s programs and activities and oversee entire admissions process for admission advisor’s designated programs.
  • Track, monitor, and communicate with all applicants regarding his/her status through the admissions process.
  • Plan, coordinate, and manage admissions procedures with Senior Director of Admissions.
  • Coordinate with Admissions Committees to interview applicants.
  • Strategize, create, and develop marketing materials in coordination with marketing, admissions, and institutional advancement committees.
  • Prepare documents for international students.
  • Host students during visits to campus.
  • Present at Information Events and at other events as requested.
  • Assign track placement.
  • Draft correspondence.
  • Coordinate and administer reapplication process for designated programs.
  • Support and attend Public Conference and Special Events sponsored by the Institute.
  • Influence policy development and have some responsibility for monitoring implementation.
  • Work within existing rules and procedures with interpretation when necessary.
  • Participate in collaborative admissions team environment and offer recommendations and opinions as requested.

Qualifications

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above and below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Strong organizational, administrative, multi-tasking, time-management skills, and listening skills; strong verbal and written communication skills; ability to identify issues and creatively problem-solve on a variety of issues; effective presentation and interpersonal skills; strong ability to exercise sound and experienced judgment; and ability to engender respect from staff.

Education and Experience

  • Master’s degree preferred; Bachelor’s degree required
  • 1-3 years of college or graduate admissions experience.
  • Recruitment, events planning, publications, and public relations experience preferred.
  • Public speaking experience.
  • Familiarity with Clinical and Counseling Psychology preferred.
  • Familiarity with Depth Psychology, a plus.

Application Procedure: Submit a cover letter, resume, and three professional references to hr@pacifica.edu or to the HR Department.


Front Desk Receptionist

Summary: To host all Pacifica students and guests, answer all inquiries, direct phone calls, and assist the department as needed.

Responsibilities: Greet guests with a high level of customer services, answer busy phones, and assist staff and students when necessary; perform miscellaneous clerical duties.

Requirements: High school diploma, some college a plus. Experience with answering business phones in a busy environment and strong computer skills in MS Office.

Must possess excellent customer service skills, be responsible, organized, detail-orientated, and able to multi-task; must be able to work independently and follow directions and policies.

Hours of Work: Monday through Friday from 7:00 a.m. to 3:30 p.m.

Location: Ladera Campus

Status: Full-Time, non-exempt.

Application Procedure: Submit a cover letter, resume, and three professional references to hr@pacifica.edu or to the HR Department.


Applicants for all Staff Positions please send a cover letter, resume and three professional references to:
Pacifica Graduate Institute
Department of Human Resources
249 Lambert Road
Carpinteria, CA  93013
hr@pacifica.edu