Admin building at the Lambert Campus, green grass, oak trees

Employment at Pacifica Graduate Institute

Pacifica is an accredited graduate school offering degree programs in the fields of Psychology, Mythological Studies, and Humanities. We are located in between the foothills and the Pacific Ocean a few miles south of Santa Barbara. Pacifica offers a full benefits package including medical, dental, vision, LTD and retirement plans. If your qualifications meet our current needs, please send your resume to the email address listed below. No faxes or phone calls, please.



Adjunct Faculty Positions

Pacifica Graduate Institute welcomes Adjunct Faculty applications for each of these graduate programs:

  • Clinical Psychology
  • Counseling Psychology
  • Depth Psychology
  • Depth Psychotherapy

Appointment by quarters and by academic years vary by program. Qualifications reflect the course content, delivery method, and any applicable licensing standards.

For more information please contact the Department Chair of the department in which you are interested.


Core Faculty Positions

No Core Faculty positions available at this time, please check soon.


Staff Positions

Provost

SUMMARY

The Provost oversees Pacifica’s day-to-day administration of faculty and academic matters. Working collaboratively with the President and the CFO, as a voting member of the Institutional Management Committee (IMC), and with faculty and staff, the Provost will seek to apply depth psychological principles in order to promote a healthy, effective, and sustainable organization consistent with Pacifica’s core values, legacy, and future vision.  The Provost will encourage a balance of the highest level of academic rigor with a commitment to Pacifica’s educational model, which is centered on a transformational depth approach to learning. The Provost will oversee the on-going development of an increased level of faculty involvement in shaping the organization’s future, working to create and sustain an institutional culture of collaboration between the faculty and administration. The Provost provides leadership, vision, direction and advocacy for a comprehensive array of student affairs, which support completion and students’ success in meeting their educational goals.  The Provost will consider how current department structures might be re-imagined in order to facilitate faculty creativity, productivity, and sustainability, and will participate in short- and long-range planning efforts.

The Provost’s job duties fall into several broad areas

  1. Institutional governance. The provost serves as a voting member of the IMC, and reports on academic matters. The Provost participates as the main faculty representative on various committees, such as the Academic Affairs Committee of the Board, the Senate Leadership Committee (SLC). The Provost chairs the Circle of Chairs meetings; co-chairs with Academic Senate President the Faculty Review Committee and the Curriculum Review Committee. The Provost is an ex officio member of the Education Council.  The PV attends all relevant meetings for academic matters.
  2. Academic leadership. The Provost serves as the head of the faculty and is responsible for all aspects of academic governance. The Provost’s responsibilities include:
    • Faculty recruitment and retention. In collaboration with the IMC, the Provost is responsible to determine the level of core professor staffing necessary in the programs, and, working in collaboration with the Director of Human Resources and program chairs, to organize and oversee searches for new faculty as necessary and possible. In terms of assessing the work of current faculty, the Provost v co-chairs the Faculty Review Committee, composed of all program chairs plus the senate president and immediate past-president. This committee meets to assess the performance of all faculty. This committee is a recommending body and recommends to the Provost and the President, who consult with the IMC in issuing new contracts.
    • The Provost negotiates all faculty addendum contracts.
    • In collaboration with the IMC and the General Counsel, the Provost oversees the work of Academic Affairs, including student success efforts. In coordination with the IMC and the SLC, the Provost is responsible to develop faculty policies, contracts, and procedures, and campus-wide awareness of and access to policies including annual updates of the Faculty and Student Handbooks.
    • The Provost oversees institutional research, participating in assessments undertaken by this office, and assuring that assessment results are linked to faculty and curricular development. The Provost oversees accreditation efforts in conjunction with the Accreditation Liaison Officer both for the school as a whole and for more specific accreditation for particular programs.
    • The Provost oversees the work of the Student Relations Liaison, who is available as a resource to students when issues are not resolved at the level of the program. The Student Relations Liaison is responsible for assessing appeals from Education Council decisions, along with serving in a more general way as an institutional student resource. The Provost adjudicates appeals of Education Council decisions.
    • The Provost serves as liaison to Pacifica’s General Counsel and other legal counsel as appropriate concerning issues of academic administration.
    • The Provost also serves as liaison to OPUS Archives and Research Center in terms of the academic work of faculty and students.
    • The Provost assists in designing and participates in ceremonies such as Commencement, Welcome Gatherings, Community Meetings, and, on occasion, at Pacifica Experience Days and selected Retreat Center Programs.
    • The Provost oversees Dissertation Office, its staffing, policies and procedures.
    • The Provost coordinates with the IMC representative on the Institutional Diversity and Inclusion Committee and remains available to consult with the committee as needed.
    • Coordinate accreditation efforts and the preparation of reports to various accrediting agencies in conjunction with the Accreditation Liaison Officer.
  3. Long-range strategic planning. The Provost, in close collaboration with the President, the IMC, the Board, and the faculty, is responsible to help shape the long-range development of Pacifica, charting a course into the future, which will provide for a sustainable, meaningful, and future for the organization. In particular, the Provost will focus on strategic initiatives to increase Pacifica’s international presence.

REQUIRED EDUCATION and/or EXPERIENCE

  • Doctoral degree, PhD or other advanced professional degree.
  • 3 to 5 years of experience in an Academic Administrative Leadership Position preferred.

MINIMUM KNOWLEDGE SKILLS AND ABILITIES REQUIRED

  • Demonstrated leadership skills and ability to influence and motivate constituencies, which could span multiple organizational boundaries.
  • Demonstrated excellent planning, organizational and analytical skills.
  • Demonstrated ability to make sound institutional decisions using good business judgment and innovative and creative problem solving.
  • Demonstrated ability to manage financial, organizational and staff resources.
  • Excellent interpersonal and communications skills with the ability to cultivate professional and business partnerships.
  • Relevant subject matter expertise.
  • Strong project planning and management skills.
  • Experience in or knowledge of institutional process improvement methodology.
  • Ability to act independently and as part of a team.

ADA/Title IX Coordinator

SUMMARY

Under the direction of the Provost, and in consultation with the General Counsel, the ADA/Title IX Coordinator is responsible for coordinating the school’s compliance with Title IX, and other related discrimination laws, and serves as the school’s primary administrator for cases alleging misconduct, specifically sexual misconduct, gender-based discrimination, and harassment.  This positon is also the compliance officer for the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act.

DUTIES AND RESPONSIBILITIES

  • Provides ongoing consultation with Pacifica students and staff regarding Title IX requirements, compliance, and ADA/Section 504 of the Rehabilitation Act regulations, including resource referrals, information and other material.
  • Cultivates relationships and collaborates with a variety of campus partners to ensure Title IX and ADA policies are communicated to all constituencies.
  • Remains knowledgeable of basic applicable federal and state law and regulations.
  • Maintains a database to organize, manage, and track disability, accommodations and Title IX incidents.
  • Coordinates efforts with other institution offices.
  • Maintains highest levels of protection of student’s right to privacy regarding student records and confidentiality.
  • Describes approved accommodations to all enrolled students each year with a Disabilities Accommodation Letter and coordinates compliance with faculty/staff.
  • Ensures a fair, timely, and well-documented investigative process, and maintains accurate and thorough records and notes of investigatory process.
  • Creates comprehensive written investigate reports, including identification of issues, relevant policies, and  relevant evidence.
  • Performs other related duties as assigned.

QUALIFICATIONS

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above and below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

  • Bachelor’s degree required; Master’s in related field or Juris Doctorate (JD) preferred.
  • 3-5 years in Higher Education administration in this field
  • 1+ years working with people with disabilities preferred
  • Student Services in Higher Education, mediating conflict experience preferred
  • Counseling or advising skills a plus.
  • Excellent listening and comprehension skills required.

KNOWLEDGE, SKILLS, AND ABILITIES

Practical knowledge of Title IX, FERPA, Affirmative action, equal employment  opportunity, Americans with Disabilities Act, other applicable civil rights and employment laws and regulations.

  • Familiarity with Title IX, trends, legal obligations, and initiatives nationally and locally.
  • Experience with investigations, including interview methods and techniques.
  • Knowledge of physical, medical, psychological, sensory and learning disabilities.
  • Knowledge of adaptive equipment and technology.

Skill in

  • Organization and analysis of varied and complex information and problem solving.
  • Effective oral and written communication of policies, procedures, legal concepts, and reports.
  • Working with diverse academic, cultural and ethnic backgrounds of students and staff.
  • Utilizing computer technology.

Ability to

  • Conduct investigations, and preparation of reports and recommendations.
  • Listen, identify, elicit and distill essential information.
  • Work collaboratively with others, foster effective working relationships, and maintain confidences.
  • Tolerate a high degree of ambiguity.
  • Manage situations involving intense conflict.
  • Treat all constituents engaged in the complaint process with sensitivity and neutrality

REASONING AND OTHER ABILITIES

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.    Ability to: mediate and resolve issues; determine issues and creatively problem-solve; engage other departments in meaningful dialogue and articulate issues; multi-task; and ability to analyze the complex and make simple.

COMPUTER SKILLS

  • PC literate; MS Office (including Word, Excel, Outlook and Microsoft Database)
  • General office equipment.

Accounts Payable Specialist/Accounting Analyst

SUMMARY

  • Open vendor mail and distribute to appropriate personnel for approval and GL coding
  • Review GL coded vendor invoices, expense reports; check requests, etc., to ensure correct GL coding and post to AP software.
  • Maintain Docusign vendor contracts (dissertation, external readers, guest speakers, etc), and post to AP module
  • Handles vendor correspondence via phone or email
  • Reconcile credit card statements; ensure supporting invoices, post charges and process for payment.
  • Prepares batch check runs, wire transfers, and ACH transactions and match to invoices
  • Review checks for authorized signature.  Mail and/or distribute signed disbursement checks.
  • Keep track of credits owed by vendors to ensure all credits are properly applied to vendor payments
  • Reconcile vendor statements and resolve invoice discrepancies
  • Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts
  • Maintain vendor files (digital and physical)
  • Prepare annual Forms 1099
  • Prepare daily bank deposit records
  • Monitor all bank accounts for deposits/wire transfers/ACH receipts and post journal entries accordingly.
  • Transfer money from appropriate bank accounts per student accounts/financial aid directives.  Post journal entries accordingly.
  • Post journal entries for student refunds/voids.
  • Reconcile daily student credit card payments received to match with bank deposits
  • Reconcile Paypal funds and post journal entry for funds received
  • Refund retreat center participants and post journal entry
  • Distribute monthly medical insurance reports
  • Assists with monthly close.

JOB REQUIREMENTS

  • 2+ years accounts payable experience
  • 1+ year Entry level accounting experience
  • Advanced MS Office skills (Word, Power Point, Outlook)
  • Strong Excel experience
  • Sage 100 ERP (previously MAS 90) software experience
  • Strong written and verbal communication skills
  • Strong customer service and organizational skills
  • Strong attention to detail
  • Ability to multi-task
  • Open to change and willing to learn new skills
  • Ability to follow up on pending issues
  • Ability to meet deadlines

COMPUTER SKILLS

  • PC literate; MS Office (including Word and advanced Excel skills (Vlookup, Pivot Tables).
  • Ten key calculator.
  • General office equipment.
  • ADP software and reporting functions.
  • MAS90/Sage
  • PowerCampus preferred.

Program Administrator – M.A. Counseling Psychology Department

SUMMARY:

To support the program chair, students, and faculty in carrying out all phases of the academic program, including, but not limited to: student and faculty support, departmental administrative and academic support, session preparation, Desire2Learn, and interdepartmental support.

DUTIES AND RESPONSIBILITIES:

  • Student and Faculty Support:
  • Coordinate with the offices of Admissions, Registrar, and Guest Services in preparation for fall quarter program start and subsequent quarters throughout the year.
  • Prepare for and attend Student and Faculty Orientations.
  • Cultivate, implement, maintain, and report on ongoing relationships with current and prospective students.
  • Remain visible to students while they are in session and host a PA table in dining room once per session.
  • Provide current and accurate information to students regarding coursework and program policies & procedures.
  • Serve as liaison between administration, core & adjunct faculty, teaching assistants, guest speakers, staff, and students in the interpretation of policies and procedures.
  • Orient new faculty as needed.
  • Departmental Administrative and Academic Support:
  • Collaborate on the revision of policies and procedures and recommend changes as needed.
  • Review and propose annual Student Handbook, Faculty Handbook.
  • Oversee and maintain departmental electronic files.
  • Attend weekly PA meeting with Program Chair.
  • Attend faculty council meetings, take minutes, and report on issues as needed.
  • Coordinate Quarterly Faculty Notice/Request for Syllabi, Book orders, and Course Materials.
  • Coordinate with bookstore on all relevant matters.
  • Prepare, process, and track contracts for adjunct, addendum, guest speaker, teaching assistant, portfolio thesis advisors, and oral examiners. Process timecards for meetings and orientations.
  • Maintain current and accurate data in the program academic curriculum overview, updating quarterly/continuously.
  • Monitor and support the online learning (D2L) quarterly course construction providing course-shell setup requests to IT and maintaining the online/hybrid calendar.
  • Coordinate and prepare digital program information to be uploaded to the Resource Centers on D2L: Faculty, Student, Process, Clinical, and Research.
  • Coordinate with EdTech, IT, regarding D2L online courses, Resource Center setup and occurring issues.
  • Provide support and training for new staff.
  • Assist with updates to the program’s webpage as needed by providing needed materials and faculty information to the marketing team.
  • Coordinate the quarterly Session Preparation and logistics, including session schedules, meal counts with Guest Services, room setup requests for Housekeeping, audio/visual classroom needs request for AV Support, Evening Training materials, faculty office hours, Process/Clinical Practice/Research sections/rosters, student email lists, student directory, emergency contact list, faculty contact roster, and student/program newsletter.
  • Collect and process course attendance rosters.
  • Collect and process course grade rosters and incomplete forms in coordination with the office of the Registrar.
  • Create and update yearly program academic calendars.
  • Coordinate with Reception regarding room reservations & releases, mailboxes, & program support.
  • Create and maintain the Faculty and Student Resource Directories.
  • Coordinate and process program check requests/reimbursements for faculty lodging & transportation, office and academic supply orders.
  • Coordinate and attend departmental events.

REQUIREMENTS:

  • Bachelor’s degree required; master’s preferred.
  • 2 years in an Administrative, Educational and/or Sales experience.
  • Student service experience preferred.
  • Knowledge of counseling preferred; interest in counseling required.
  • Counseling skills a plus.
  • Excellent listening and comprehension skills required.

Guest Services Coordinator I – Retreat

SUMMARY

The Guest Services Coordinator in support of the Director of Guest Services & Retreat Operations and the Director of the Retreat Center will work to provide the students and guests of Pacifica Graduate Institute a high-quality hospitality experience while visiting the Pacifica campuses. This position will support the Guest Services and Retreat Center team in creating an overall positive experience for Pacifica’s guests and students, and must provide exemplary customer service. This position requires a high level of technical, analytical, and clerical skills. The desired candidate should be highly organized and self-motivated.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Creates, assign, and distribute housing lists for the Ladera residential building and the Best Western.
  • Coordinates housing and meal information for programs.
  • Keeps a clear and accurate calendar of all retreat center events.
  • Confirms retreat guest housing and meals accommodations on a regular basis.
  • Interacts with business office to ensure that clear records are kept for guest billing purposes.
  • Maintain files for all retreat center programs.
  • Answer phone and respond to inquiries regarding Pacifica, by both phone and email.
  • Processes retreat registrations, including processing payments and issuing refunds as necessary.
  • Disseminates registration information to appropriate parties.
  • Prepares materials for onsite registrations and events: roster, accommodation list, sign-in sheets, nametags, packets, supplies.
  • Maintains relationship with catering company.
  • Handles regular communications with Best Western and reserves room blocks as needed.
  • Maintains communication with kitchen staff to ensure proper counts.
  • Coordinates all housing changes, special meal requests, refunds, etc.
  • Coordinates students housing needs as required.
  • Participates in weekly Guest Service/Operations meeting.
  • Carries out established institutional policies.
  • Work within existing rules and procedures, evaluate processes and recommend changes when needed.
  • Execute all other duties as assigned.

QUALIFICATIONS

Must possess excellent interpersonal skills both verbal and written; be confident and comfortable speaking in public; able to handle difficult situations and people; able to interface with a number of different internal departments as well as the public; have good prioritization, time-management, and organizational skills; be a strong team player; able to multi-task, initiate, follow-through, meet deadlines, and able to problem-solve while maintaining creativity, and work under pressure. Attention to detail and excellent communication skills are imperative. Must be able and flexible to staff weekend and evening events.

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above and below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to read and comprehend complex instructions, correspondence and data; strong organizational, administrative, and time-management skills; strong verbal and written communication skills; ability to identify issues and creatively problem-solve on a variety of issues; effective presentation and interpersonal skills; and strong ability to exercise sound and experienced judgment based on a thorough knowledge of all programmatic issues. Ability to work with or without supervision; and ability to self-start and yet to also work collaboratively with other departments and with staff.

Ability to learn new computer skills; ability to sustain productivity under the pressure of a heavy workload with multiple priorities and competing deadlines; and ability to manage multiple projects derived from different constituencies.

EDUCATION and/or EXPERIENCE

  • Bachelor’s degree or equivalent experience considered.
  • 3-5 years of customer service experience, preferably in an educational setting.
  • Special Events, or hotel/restaurant, experience preferred.
  • General office experience.

COMPUTER SKILLS

  • PC literate; MS Office (including Word and Excel).
  • General office equipment.
  • PowerCampus preferred.
  • Filemaker Pro helpful.

Applicants for all Staff Positions please send a cover letter, resume and three professional references to:
Pacifica Graduate Institute
Department of Human Resources
249 Lambert Road
Carpinteria, CA  93013
hr@pacifica.edu