Admin building at the Lambert Campus, green grass, oak trees

Employment at Pacifica Graduate Institute

Pacifica is an accredited graduate school offering degree programs in the fields of Psychology, Mythological Studies, and Humanities. We are located in between the foothills and the Pacific Ocean a few miles south of Santa Barbara. Pacifica offers a full benefits package including medical, dental, vision, LTD and retirement plans. If your qualifications meet our current needs, please send your resume to the email address listed below. No faxes or phone calls, please.



Adjunct Faculty Positions

Pacifica Graduate Institute welcomes Adjunct Faculty applications for each of these graduate programs:

  • Clinical Psychology
  • Counseling Psychology
  • Depth Psychology
  • Depth Psychotherapy

Appointment by quarters and by academic years vary by program. Qualifications reflect the course content, delivery method, and any applicable licensing standards.

For more information please contact the Department Chair of the department in which you are interested.


Core Faculty Positions

No Core Faculty positions available at this time, please check soon.


Director of Institutional Advancement and Enrollment Management

SUMMARY

To oversee the recruitment and retention of students to meet the enrollments goals of the Institute on a quarterly (or as needed) basis and to honor and support the Institute’s commitment to diversity while managing all admissions and marketing initiatives and staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Work directly with the Provost and coordinate with the CEO to plan and direct the operational and policy activities of the Admissions and Marketing Offices to meet institutional goals.
  • Lead, supervise and evaluate departmental staff, including recommendations for hiring, discharging, training, reviewing performance, assigning responsibilities and tasks.
  • Strategically plan, execute, coordinate and monitor annual admissions and Institutional Advancement plan.  Oversee recruitment in coordinating with marketing team (currently outsourced CMO, setting benchmarks and timelines for deliverables.
  • Support and attend all admissions events (e.g. Intro Days, Salons, Open Houses) and relevant public conferences sponsored by the Institute; coordinate and oversee the marketing of these events.
  • Present and host program, application, and admissions information meetings in conjunction with marketing/Institutional Advancement initiatives.
  • Develop admissions recruitment materials in collaboration with the marketing department and programs through the Provost’s office.
  • Discuss admissions policies, procedures and processes with chairs; meet with chairs as needed to discuss program enrollment goals.
  • Respond promptly to all prospective student inquiries; fluency with hubspot and power-campus useful.
  • Oversee all application and admission procedures from first inquiry through orientation and start of classes, for all new students, including those switching from one program to another and/or eligible for transfer credits.
  • Oversee and vet all correspondence from the admissions office; Develop and coordinate campaigns and messaging with marketing.
  • Oversee the preparation of enrollment agreements.
  • Oversee and participate in travel recruiting as needed.
  • Coordinate and oversee admissions outreach with the marketing team.
  • Prepare and maintain weekly application funnel comparison reports shared with President, and marketing team.
  • Supervise and coordinate enrollment and institutional promotion activities internally and external marketing firm.
  • Coordinate activities with Chancellor’s Office: External Affairs and Alumni Relations.
  • Work with Academic Affairs on retention efforts and student success efforts.
  • Prepare reports and presentations for internal constituents.
  • Oversee or serve as Principle Designated School Official (PDSO) for SEVIS (Student and Exchange Visitor Information System) for Dept. of Homeland Security.
  • Ensure regulatory compliance for all admissions policies, procedures and processes in collaboration with relevant departments, such as Registrar and Financial Aid.
  • Work closely with all departments to develop, clarify, and streamline policy and procedures as they relate to admissions and marketing.
  • Enhance skills of and arrange for training of the admissions and marketing staff on an on-going basis.
  • Propose and manage the yearly operational budget for the admissions and marketing departments in coordination with the Business Office.
  • Execute all other duties as assigned, including committee work and special projects.

SUPERVISORY RESPONSIBILITIES

  • Lead, supervise and train all admissions and marketing staff.
  • Assign tasks and daily duties to achieve departmental goals; monitor progress in accomplishing these tasks and duties on a regular basis.
  • Evaluate staff performance and file all necessary paperwork.
  • Assign performance increases when necessitated.
  • Oversee staff schedules to ensure office is staffed during key recruitment periods.
  • Participate in hiring decisions, offer feedback and guidance when needed, and recommend discharge if appropriate.

QUALIFICATIONS

Must possess at least five years of solid admissions and marketing experience; graduate school experience preferred.

Strong organizational, administrative, multi-tasking, time-management, and listening skills; strong cross-departmental coordination skills; ability to analyze and interpret data; experience drafting and implementing policies; strong verbal and written communication skills; ability to identify issues and creatively problem-solve on a variety of issues; effective presentation and interpersonal skills; strong ability to exercise sound, experienced, and independent judgment; ability to engender respect from staff.

Provide strong leadership in benchmarking, professional development, innovation, change management, use of technology, and continuous quality improvement. Willingness to get up to speed quickly on the basics of depth psychology as taught in Pacifica’s nine academic programs.

EDUCATION and/or EXPERIENCE

  • Bachelor’s degree required; masters preferred.
  • Supervisory experience.
  • Recruitment, events planning, publications, marketing and public relations experience preferred.
  • Familiarity with depth psychology a plus.

COMPUTER SKILLS

  • PC literate; MS Office (including Word and Excel).
  • Strong Campus Management Software skills; PowerCampus preferred.
  • Strong CRM skills; Hubspot preferred.
  • General office equipment.

Guest Services Coordinator I – Retreat

SUMMARY

The Guest Services Coordinator in support of the Director of Guest Services & Retreat Operations and the Director of the Retreat Center will work to provide the students and guests of Pacifica Graduate Institute a high-quality hospitality experience while visiting the Pacifica campuses. This position will support the Guest Services and Retreat Center team in creating an overall positive experience for Pacifica’s guests and students, and must provide exemplary customer service. This position requires a high level of technical, analytical, and clerical skills. The desired candidate should be highly organized and self-motivated.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Creates, assign, and distribute housing lists for the Ladera residential building and the Best Western.
  • Coordinates housing and meal information for programs.
  • Keeps a clear and accurate calendar of all retreat center events.
  • Confirms retreat guest housing and meals accommodations on a regular basis.
  • Interacts with business office to ensure that clear records are kept for guest billing purposes.
  • Maintain files for all retreat center programs.
  • Answer phone and respond to inquiries regarding Pacifica, by both phone and email.
  • Processes retreat registrations, including processing payments and issuing refunds as necessary.
  • Disseminates registration information to appropriate parties.
  • Prepares materials for onsite registrations and events: roster, accommodation list, sign-in sheets, nametags, packets, supplies.
  • Maintains relationship with catering company.
  • Handles regular communications with Best Western and reserves room blocks as needed.
  • Maintains communication with kitchen staff to ensure proper counts.
  • Coordinates all housing changes, special meal requests, refunds, etc.
  • Coordinates students housing needs as required.
  • Participates in weekly Guest Service/Operations meeting.
  • Carries out established institutional policies.
  • Work within existing rules and procedures, evaluate processes and recommend changes when needed.
  • Execute all other duties as assigned.

EDUCATION and/or EXPERIENCE

  • Bachelor’s degree or equivalent experience considered.
  • 3-5 years of customer service experience, preferably in an educational setting.
  • Special Events, or hotel/restaurant, experience preferred.
  • General office experience.

COMPUTER SKILLS

  • PC literate; MS Office (including Word and Excel).
  • General office equipment.
  • PowerCampus preferred.
  • Filemaker Pro helpful.

Associate Director of Financial Aid

REPORTS TO
Tracie Teague, Director, Financial Aid

SUMMARY

To proactively meet and monitor student’s financial need by administratively assisting and supporting the Director of Financial Aid.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Monitor satisfactory academic progress for dissertation students.

  • Conduct yearly academic progress reviews on all active students
  • Review academic progress for all readmitted and reenrolling students
  • Send suspension notifications
  • Collect and submit all appeals to the Financial Aid Appeals Committee

Assist Director in Annual Federal Aid Audit.

  • Run and monitor monthly and yearly DOE reconciliations reports
  • Prepare and send all requested  audit materials to auditors
  • Conduct file reviews
  • Complete Correction Action Plan (CAP)

Update and maintain the Financial Aid Management system Powerfaids.

  • Monitor and run all upgrades in coordination with Database Administrator
  • Provide the Financial Aid Team with all update materials and training

Update and maintain the Financial Aid Web pages, including hyperlinks connected to other internal departments.

  • Conducts continual monitoring of webpage and content

Update and maintain Gainful Employment disclosure and annual reporting.

  • Audit all report data
  • Make and submit all corrections to GE report data
  • Monitor regulation changes
  • Provided GE data to FSA Auditors

Update and maintain all Student Handbook, PGI Catalog, and Financial Aid Guide materials.

  • Conduct continual review of all printed materials for compliance
  • Proof-read and submit updates with publishers
  • Submit updates to Institutional Learning, Registrar, Admissions, and Marketing

Conduct R2T4 returns.

  • When requested by Director

Reconcile Direct Loan program’s monthly reports.

  • Balance and reconcile all incoming and outgoing Title IV aid
  • Provide monthly and yearly reports to FSA Auditors
  • Assist Director of Financial Aid and the Director of Business Office in yearly close out of the Direct Loan program.

Participate in collection of data for special projects.

  • When requested by Director

Prepare and adjust student budgets based on academic plans, drops, and transfer credits

  • Evaluate academic plans and adjust Cost of Attendance (COA) budgets
  • Adjust packaging due to a COA increase or decrease
  • Submit return of Title IV aid when required

Assist Director in preparation of Professional Judgments

  • When requested by Director

Sit on the Student Accounts Committee as an alternate

  • When requested by Director

Sit on the Financial Aid Satisfactory Academic Progress Committee

  • Submit appeal documentation for review
  • Is a voting member of the Financial Aid Appeals Committee

Assist Director with annual review of Financial Aid Satisfactory Academic Progress Policy

  • Remain current on all regulations and advise Director of any possible impact on current policy

REQUIRED KNOWLEDGE, SKILLS, ABILITIES

  • Bachelor’s degree or equivalent experience.
  • Minimum of two years financial aid experience.
  • Familiarity with student information systems.
  • General office experience.
  • Knowledge of student service.
  • PC literate; MS Office (particularly Word and Excel).
  • Familiarity with copier, fax, telephone, and ten key calculators.
  • PowerCampus experience preferred.
  • Ability to problem-solve while following established policies, regulations, and procedures. Ability to pro-actively identify potential problems and positively resolve them.

 


Applicants for all Staff Positions please send a cover letter, resume and three professional references to:
Pacifica Graduate Institute
Department of Human Resources
249 Lambert Road
Carpinteria, CA  93013
hr@pacifica.edu