Financial Aid Satisfactory Academic Progress (FSAP)
FSAP Policy during Coursework enrollment:
The following policies are related to a student’s eligibility for federal financial aid. These policies are separate from the academic standing policies set by the institution.
For students enrolled in coursework
Annual evaluation of FSAP will occur after summer grades are posted each year (in August or September depending on the summer track end dates). For PsyD Clinical Psychology program the FSAP review will occur after spring grades are posted each year.
A cumulative grade point average of 3.0 must be maintained AND a minimum of 67% of attempted units must be successfully completed with a grade of “C” or better (grade of “B” or better required for Clinical students). Transfer credit (“TR”) will be considered as both attempted and completed units. Incomplete grades (“I”), failing grades (“F”, “NP”), withdrawn grades (“W”), repeated courses (“R”) and courses in progress with grades pending (“J”) will be counted as attempted units and excluded from completed units until successful grades are posted to the transcript.
Example: The percentage of completed units is calculated by dividing the number of successfully completed units by the number of attempted units. For example, if you attempt 6 units in each of the fall, winter, and spring terms for a total of 18 attempted units and you successfully complete a total of 12 units, you have completed only 66.7% and are not maintaining FSAP. Your eligibility for federal aid would be suspended.
For students enrolled in PhD Dissertation
PhD Dissertation students completing the PhD dissertation are considered to be in progress and will be counted as attempted credits and will not receive a grade until the student is able to complete his/her PhD dissertation. Students who are completing their PhD dissertation demonstrate FSAP by having a committee formed and submitting acceptable written work to their PhD dissertation committee chair/advisor by the end of the first year. The committee chair/advisor must confirm that such progress has occurred. At the end of the second year of PhD dissertation, in order to be making FSAP, a student must have a committee approved proposal to receive aid during a third year of PhD dissertation work. Federal financial aid is not available beyond the third year of PhD dissertation work. All pending aid will be cancelled once the final draft has been approved. The final draft date is the separation date from Pacifica and is the effective date reported to the Department of Education. Dissertation Processing Fees are not eligible for financial aid. Refer to the Dissertation FA Fact Sheet for more details. Visit the Dissertation Office for more information regarding the academic process.
For students enrolled in PsyD Dissertation Extension
PsyD Clinical Dissertation Extension students completing the PsyD dissertation are considered to be in progress and will be counted as attempted credits and will not receive a grade until the student is able to complete the PsyD dissertation. Students who are completing their PsyD dissertation demonstrate FSAP and must have a committee approved proposal to receive aid. Federal financial aid is not available beyond three quarters of PsyD dissertation extension work. Refer to the PsyD Dissertation Extension Fact Sheet for more details. Dissertation Processing Fees are not eligible for financial aid. Visit the Dissertation Office for more information regarding the academic process.
Financial Aid Suspension
It is the student’s responsibility to ensure FSAP is maintained. Students will not receive prior FSAP warnings. Students who fail to maintain a minimum cumulative grade point average of 3.0 and/or fail to successfully complete a minimum of 67% of attempted units each year will lose eligibility for Federal Stafford and Grad Plus Loans. These students will be notified in writing if/when their eligibility for federal aid is suspended.
Students, for whom federal aid has been suspended, may appeal if extenuating circumstances (such as a death in the family, injury, illness, or other special circumstances) has hindered academic performance.
Students are strongly encouraged to submit a written appeal within two weeks after receiving notification that financial aid has been suspended. Appeals must be in writing and describe the basis for the appeal: the death of a relative, an injury, or illness of the student, or other special circumstances. The appeal should include an explanation as to what has changed that would allow the student to demonstrate FSAP at the next evaluation and a Corrective Action Plan (CAP) that provides a detailed explanation of how and when deficiencies will be resolved and may include a proposed academic plan for completion of the degree requirements. The appeal and the CAP must be submitted in writing to the Director of Financial Aid at Pacifica Graduate Institute, 249 Lambert Road, Carpinteria, CA 93013. TTeague@pacifica.edu. The FSAP Committee will review each student’s appeal and CAP to determine whether the FSAP standards will be met and if eligibility for federal aid may be reinstated.
The maximum number of units a student may attempt in the process of completing their degree is:
Program~Number of Units required for Degree~Maximum Number of Attempted Units Allowed**
|Ph.D. Clinical Psychology||105||157.5|
|Psy.D. Clinical Psychology||116||174|
|M.A./Ph.D. Depth Psychology||90||135|
|M.A./Ph.D. Depth Specialization in Community, Liberation, Ecopsychology||90||135|
|M.A./Ph.D. Depth Specialization in Jungian & Archetypal Studies||90||135|
|M.A./Ph.D. Depth Specialization in Somatic Studies||90||135|
|M.A. Depth Psychology and Creativity||48||72|
|M.A./Ph.D. Mythological Studies||89||133.5|
|Ph.D. Integrative Therapy and Healing Practices||74||111|
**The maximum number of units attempted may vary based on degree requirements at the point of admission to the program of study.
FSAP Policy during PhD Dissertation phase of the PhD programs:
All eligible financial aid recipients entering the dissertation phase of the PhD program will be awarded Stafford Loans on a borrower-based academic year. In other words, from the time the nine-quarter PhD dissertation enrollment period begins, financial aid will cover four consecutive quarters twice, and then one additional quarter. For example: dissertation start date January 1 (winter) – financial aid will cover four consecutive quarters (winter, spring, summer, fall).
Upon completion of the first four (4) quarters of the nine-quarter PhD dissertation enrollment period, the financial aid office will confirm your active participation in the dissertation process. Active participation is defined as the submission of written materials beyond the initial concept paper and on-going consultation with your dissertation committee. Once active participation is confirmed, you may be eligible for additional Stafford Loans during the second year of the two-year clock. Please be aware that all pending financial aid will be canceled once the final draft of your dissertation is approved. The final draft approval date is considered the separation date from Pacifica and will be the effective date reported to the Department of Education. Dissertation Processing Fees are not eligible for financial aid.
If you find that additional time beyond the nine quarters is necessary for completion of the PhD dissertation, you must enroll in the extended one-year clock. To remain eligible for additional Stafford Loans, the coordinator or chair of the dissertation committee must approve your proposal and submit your approval form to the dissertation office. Proposal requirements are defined by each program and are included in your dissertation handbook. It is your responsibility to stay in contact with your committee and to follow-up on the progress of your proposal approval. Please be aware that all pending financial aid will be canceled once the final draft of your dissertation is approved.The final draft approval date is considered the separation date from Pacifica and will be the effective date reported to the Department of Education. Dissertation Processing Fees are not eligible for financial aid.
Summary of PhD Dissertation Satisfactory Academic Progress Requirements:
Federal Financial Aid Eligibility Requirements
- First four quarters of initial nine-quarter PhD dissertation enrollment: Successful completion of coursework requirements as defined by FSAP policy for coursework requirements.
- Remaining five quarters of initial nine-quarter PhD dissertation enrollment: Continued financial aid eligibility requires confirmed submission of written materials beyond the initial concept paper and on-going consultation with dissertation committee.
- Third year or Extended one-year clock: After completion of 9-quarter PhD registration, continued financial aid eligibility requires committee approval of the dissertation proposal.
- Federal financial aid is not available during quarters approved as No-Fee Extensions or beyond the extended one-year clock: Please be aware that all pending financial aid will be canceled once the final draft of your PhD dissertation is approved. Dissertation Processing Fees are not eligible for financial aid.