Students walking at Ladera Campus

Return of Federal Funds policy:

For those students who are financial aid recipients the following policy has been set by the Department of Education.

Pacifica Graduate Institute has implemented the Return of Federal Funds policy as required by federal regulations (Sect. 668.22 of Higher Education Amendments of 1998). For those students who are eligible and receive federal financial aid and find it necessary to withdraw from all courses at Pacifica prior to the completion of the current quarter the following federal policy applies. The focus of the policy is to return the unearned portion of the federal financial aid for the enrollment period. Only the amount of financial aid that has been earned (based on the number of calendar days completed in the period of enrollment) will be retained on the student’s behalf. Any aid unearned will be returned to the Department of Education.

The Return of Federal Funds will be calculated based on the date you begin the official withdrawal process (by notifying the Registrar’s Office), the last date of documented attendance or for an unofficial withdrawal, the mid-point of the term or the last documented date of attendance.

If a student withdraws from school on or before the 60% point in the term, then the school and possibly the student shall return the percentage of unearned Title IV federal financial aid.

The following distribution of returned funds is as follows:
1) Federal Unsubsidized Stafford Loan
2) Federal Subsidized Stafford Loan
3) Federal GradPlus Loan
4) State, Private or Institutional Aid
5) The student

Institutional Refunds

You have the right to cancel your agreement for a program of instruction, without any penalty or obligations, through attendance at the first class session or the seventh calendar day after enrollment, whichever is later.   After the end of the cancellation period, you also have the right to stop school at any time; and you have the right to receive a pro rata refund if you have completed 60 percent or less of the scheduled days in the current payment period in your program through the last day of attendance.

Refundable Tuition Policy:

Students withdrawing or taking a leave of absence from Pacifica or dropping a course:  To be eligible for a refund of tuition, timely written notification must be submitted to the Office of the Registrar as specified below in section G.4.a.  The date of withdrawal or Leave of Absence or dropping a course will be determined by the date written notification is received by the Office of the Registrar.   A student’s withdrawal may be effectuated by such written notice or by the student’s conduct, including but not necessarily limited to, a student’s lack of attendance.  If you withdraw or file a Leave of Absence or drop a course from Pacifica after instruction has begun, you will receive a partial refund of the Tuition charges as stated below:

“Per unit Tuition calculation”: the Tuition for the specific quarter, program, and academic year, divided by the number of units offered in that specific quarter and program. For newly admitted students, a $250.00 deposit is non-refundable; otherwise the refund policy below applies.

Time frame – Academic Quarter Refund
On or before the first day of class of the quarter 100%
7th Day After Enrollment Date 100%
 Day   2 to day   7* 80%
Day   8 to day 14* 70%
Day 15 to day 21* 60%
Day 22 to day 28* 50%
 Day 29 to day 35* 40%
 Day 36 to day 42* 30%
 After day 42* 0%
*Unless 7 days or fewer after the Enrollment Agreement is signed


Refundable Residential/Non-Residential Fee Policy:

In order to be eligible for a refund, written notification must be submitted to the Guest Services Department at least five (5) days prior to the start date of on-site instruction.  If a student attends any portion of the quarterly on-site session and then withdraws, takes a Leave of Absence, or drops courses from Pacifica, a Residential/Non-Residential refund will only apply to subsequent sessions in that quarter and not the session during which the student withdraws, takes a Leave of Absence, or drops courses.  If the school cancels or discontinues an on-site course, you will receive a prorated refund of the fee.

For Students Who Have Received Federal Student Financial Aid:

If a student has received federal student financial aid funds, the student is entitled to a refund of monies not paid from federal student financial aid program funds on the same basis as provided in section G1, above.

STUDENT’S RIGHT TO CANCEL and SCHOOL’S RIGHT TO CANCEL:

a. Student: You have the right to terminate this Agreement by submitting written notification of your withdrawal to the Office of the Registrar. Tuition and fees may be refundable in accordance with this Section G.

b. Pacifica: Pacifica may terminate this Agreement at any time, if in Pacifica’s sole discretion, it determines that termination would be in the best interest of Pacifica for reasons it articulates in writing to the student.  In that event, Pacifica may refund to you an amount in accordance with Section G.

Details and examples of the Return of Federal Funds Policy are available in the Financial Aid Office. Details and examples of the Refund Policy are available in the Student Accounts Office.